Job No. 152943
- Job Title:
- Administrative Specialist II
- Employer:
-
University of Idaho
- Location:
-
Moscow , ID
- Posting Date:
- 02-May-2024
- Description:
-
Posting Context Statement
The Provost and Executive Vice President is the chief academic officer for the University of Idaho and serves as the chief executive in the absence of the President. The Provost and Executive Vice President is committed to the ideal of a student-centered university and to excellence in teaching, scholarship, research and the transfer of knowledge and technology. This position supports the Senior Executive Assistant and leadership.
Position Overview
The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.
Duties may include:
Compose, proofread, edit and distribute a variety of business documents and routine reports
Maintain schedules and event calendars
Coordinate logistics for regular travel and meetings
Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
Manage inventory
Other duties as assigned
Unit URL
https://www.uidaho.edu/provost
Position Qualifications
Required Experience
One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
Using computer software and applications for word processing, spreadsheets, email and internet research
Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
High School Diploma or equivalent
Required Other
None
Additional Preferred
Experience collecting and compiling data
Experience using computer information systems that manage an organization’s finances, business processes and/or records with a preference for experience using Microsoft 360, Banner, Chrome River and VandalWeb
Working in an environment that requires adherence to strict confidentiality standards
Taking initiative to complete assigned work with accuracy
Reviewing and analyzing information
Managing an appointment calendar(s)