Job No. 155215
- Job Title:
- GME Administrative Specialist
- Employer:
-
University of Michigan-Ann Arbor
- Location:
-
Ann Arbor , MI
- Posting Date:
- 20-Mar-2025
- Description:
-
Job Summary
The Graduate Medical Education (GME) Office provides oversight for ongoing compliance with institutional and program-level accreditation and physician education requirements for the provision of graduate medical education at Michigan Medicine. The GME Office is recruiting an Administrative Specialist to provide administrative support to a variety of GME Office operations and initiatives. This position will report to the GME Administrative Manager.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
Extracurricular Medical Practice (Moonlighting) Activity and Payments:
Oversees training program compliance related to moonlighting.
Processes Moonlighting Request Forms, ensuring House Officer meets eligibility requirements.
Updates and maintains moonlighting activity in MedHub.
Receives and reviews House Officer internal moonlighting timesheets.
Partners with Financial Specialist to ensure PARs are reviewed.
Ensures House Officers are in compliance with the ACGME work hour?s regulations.
Approves or declines the release of claim history with Risk Management.
Apprises the Associate Dean for GME of any moonlighting issues.
Prepares high-level reports as requested.
Annual GME Off-Site Elective Rotation Program:
Prepares and distribute yearly off-site rotation application materials, attachments and policies to all Program Directors/Program Administrators.
Ensures application materials are in compliance with relevant SPGs.
Maintains and tracks House Officer applications.
Documents details for Associate Dean for GME and creates follow up correspondence.
Drafts and distributes approval and denial correspondence.
Tracks Program Letters of Agreement.
Tracks receipt of the House Officer off-site evaluation forms.
Administrative support to, and participation on, the GME Innovations Committee.
Schedules committee and PI meetings.
Creates meeting minutes.
May assist with Call for Submissions, communications for program promotion, correspondence, GME Innovations budget, and preparation with financial and program reports as requested.
Initial point of contact for all GME guests and main line phone coverage.
Answers a diverse range of GME operations questions.
Identifies personnel within GME, and outside the department, to provide assistance.
Directs incoming calls and inquiries to appropriate individual.
Routinely monitors messages and promptly returns calls.
Maintenance of GME Office suite, including office equipment and supplies.
Maintains inventory list of office supplies, monitors, and places orders as needed.
Sorts and distributes departmental mail.
Maintains organization of the office suite.
Resolves equipment issues and submits maintenance requests as needed.
Contact for vendor contracts for suite.
Places maintenance requests.
Oversight of House Officer verification requests.
Responds weekly to verification requests, ensuring appropriate response.
Monitors the submission of completed Final Verification Evaluation Forms.
Enters historical training data into a database.
Storage unit coordinator.
Oversight of terminated House Officer, SPTs, and APTs blue folder archiving and scanning.
Oversight of historical document scanning.
Maintains accurate listing of storage unit contents.
Requests and retrieves files as needed.
Assists GME professional staff (11 FTEs) on a variety of tasks/projects, including but not limited to:
Preparation of materials including copying, filing, data entry and creation of documents, presentations, and spreadsheets.
May be responsible for parts of a project.
- Contact information:
- University of Michigan-Ann Arbor
- Ann Arbor, MI 48109
- United States
- Employer's Website:
-
Visit Employer's website